Applications are closed for this role. It was originally posted 2026-07-02. It’s no longer accepting applicants — see roles Caruso Management Company is still hiring for →, or browse the live openings below.
About this role
- Provide day-to-day administrative and project coordination support to the Chief Development Officer and Chief Creative & Design Officer
- Manage calendars, schedule meetings, and coordinate internal and external stakeholder engagement across development and design teams
- Prepare meeting agendas, presentations, reports, and briefing materials for executive review
- Track development and design project timelines, deliverables, and milestones from concept through execution
- Maintain centralized project trackers and documentation to ensure visibility and accountability
- Assist in coordinating approvals, design reviews, and project updates across departments
- Serve as a liaison between Development, Design, Construction, Leasing, and other internal teams to ensure seamless coordination
- Support communication and information flow between executive leadership, consultants, and external partners
- Coordinate meetings and follow-ups to ensure alignment on scope, schedule, and priorities
- Identify opportunities to streamline project workflows, improve coordination processes, and enhance efficiency
- Support the implementation and maintenance of project management systems, tools, and templates
- Utilize AI tools to enhance processes and productivity.
- Support with research on various development and acquisition projects.
- Bachelor’s degree in Business Administration, Real Estate, Architecture, Design, or related field (or equivalent experience)
- 2–5 years of experience in project coordination, executive support, development, design, or a related environment
- Strong organizational and time management skills with the ability to manage multiple concurrent priorities
- Excellent written and verbal communication skills, with the ability to interface with executive leadership
- Proficiency in Microsoft Office (Excel, PowerPoint, Word) and project management tools
- Strong attention to detail and a proactive, solutions-oriented mindset
- Organizational Excellence: Ability to manage complex schedules, timelines, and deliverables with precision
- Collaboration: Works effectively across departments and with diverse stakeholders
- Executive Presence: Professional, polished, and able to operate confidently in executive settings
- Problem Solving: Anticipates needs and proactively addresses challenges
- Adaptability: Thrives in a dynamic, fast-paced environment with evolving priorities
- Proficient in utilizing AI tools (ChatGPT, Claude etc.)