Supply & Operations Specialist

Provectus is an AI-first engineering company that helps organizations build and deploy production-grade AI solutions. We work with global enterprises across industries, combining AI, cloud, and software engineering expertise to solve complex business challenges.

We are looking for a Supply & Operations Specialist to ensure the smooth and efficient management of supply, procurement, logistics, and day-to-day operational needs of our Odesa office.

You will coordinate deliveries, procure office supplies and equipment, work with suppliers and vendors, and manage related documentation and payments.

• Manage logistics and all types of deliveries, including DHL, UPS, Nova Poshta, Ukrposhta, Meest Express, and other providers

• Manage the procurement of non-IT office equipment, consumables, supplies, and household items

• Coordinate with suppliers and vendors to ensure timely delivery of goods and services

• Prepare and maintain documentation, reports, presentations, and Google Sheets

• Create and submit payment requests for timely approval

• Ensure all purchased goods and services are properly invoiced and paid on time

• Coordinate office-related operational needs and resolve day-to-day supply and maintenance issues

• Support the organization of team-building activities, corporate events, conferences, and other internal activities

• Coordinate logistics and team support for internal and corporate events
• Experience in supply, procurement, logistics, office operations, administration, or a related field

• English: Intermediate+ level

• Strong organizational and coordination skills

• Experience working with suppliers, vendors, and service providers

• Good attention to detail and ability to manage multiple tasks simultaneously

• Proactive, responsible, and solution-oriented approach

• Ability to work independently and take ownership of operational tasks

• Willingness to work  on-site in Odesa
• Full-time, long-term employment from our comfortable Odesa office

• Competitive compensation based on experience

• 20 vacation days, 5 sick days, and local public holidays

• Annual medical reimbursement or sports benefit

• Professional development and educational opportunities

• Access to AI tools and learning platforms

• Modern equipment and all the tools you need to do your job

• International, AI-first engineering environment