1. Secretarial & Legal Role
Board & Committee Governance
- Manage the end-to-end meeting lifecycle (notices, agendas, and resolutions) for the Board
of Directors and statutory committees (Internal Compliance Committee, CSR, etc.)
- Act as the secretarial lead for internal forums and internal Management Committees
Minutes & Registers
- Draft detailed minutes and maintain all statutory registers in adherence to Secretarial
Standards (SS-1 & SS-2)
Statutory Compliance
- Actively track and execute all periodic filings, renewals, and secretarial compliances –
100% Complaince
- Ensure all statutory obligations are met well within prescribed timelines through rigorous
follow-ups and documentation
- Establish and maintain a robust Compliance Dashboard to monitor regulatory and
statutory deadlines
- Coordinate and interact with Directors and Shareholders; manage and conduct Board
Meetings and Shareholder meetings
Legal Support
- Assist to Draft, review, and vet commercial contracts, NDAs, and service agreements
- Assist to Maintain the company's centralized contract repository and ensure timely
renewals of all agreements
2. Securities Issuance & ESOP Process Management
ESOP Administration
- Execute the full ESOP lifecycle, including scheme drafting, grant letter issuance, tracking
vesting/exercise schedules, and maintaining Forms/Registers
Corporate Actions
- Coordinate with RTAs and Depositories (NSDL/CDSL) for share dematerialization, cap
table updates, and processing allotments
Statutory Filings
- Prepare and file Form PAS-3 (Return of Allotment) and other securities-related filings with
the Registrar of Companies (ROC)
3. Customer Compliance, Empanelment Management & Due Diligence
Empanelment Lifecycle
- Lead the annual review, completion, and resubmission of customer empanelment forms
and compliance declarations to ensure uninterrupted business
Customer Audits
- Serve as the primary liaison for customer-led audits; document and present evidence
regarding the company's compliance frameworks and IT security measures
Due Diligence
- Promptly Respond to Customer Due Diligence and KYC requests to facilitate onboarding
4. CSR Compliance & Reporting
- Monitor CSR eligibility and project-wise spend to ensure compliance with Section 135 of
the Companies Act
- Prepare Annual Report on CSR for inclusion in the Board's Report and manage CSR
disclosures on the company website
- Collect and verify utilization certificates from implementing partners and agencies
5. Compliance Coordination & Audit Support
Customer Compliance Requests
- Receive and process customer compliance checklists and questionnaires
- Provide accurate and timely responses to customer compliance inquiries
- Coordinate with internal teams (Security, Operations, Engineering) to gather required
compliance information
- Verify accuracy of all compliance responses before submission
On-Site Audit Coordination
- Assist in coordinating customer on-site audit and inspection activities
- Brief internal teams on audit requirements and scope
- Prepare audit documentation packages and ensure required materials are available
- Facilitate communication between customer audit teams and relevant internal
stakeholders
SOC & ISO Assessment Assistance
- Assist in coordinating internal SOC 2 and ISO assessment activities
- Assist with information requests and evidence gathering from internal teams for SOC/ISO
audits
- Support documentation schedule and help coordinate submission of required materials to
external auditors
- Maintain SOC/ISO assessment timeline documentation
Compliance Documentation
- Assist in maintaining organized compliance documentation library
- Create audit trails for compliance responses and submissions
6. Research & Regulatory Updates
- Proactively research updates and amendments across Companies Act, SEBI, FEMA,
Labor Laws, Data Privacy rules, and industry compliance frameworks
- Prepare 'Compliance Alerts' or internal memos detailing operational impact of new legal
requirements on the business
- Minimum Commerce Graduate
- Company Secretary or CS Finalist preferred
- Experience/exposure to Board Management, ESOP process, and compliance
- coordination frameworks is valuable
About Our Company
- TSS Consultancy is a rapidly growing product-based company dedicated to delivering comprehensive solutions tailored to the unique needs of Fintech and Regtech organizations. Our mission is to fight financial crime through innovation and expertise. With a keen understanding of the market, we have developed cutting-edge products that set us apart in the industry.
- Our commitment to excellence has earned us the trust and partnership of some of the most prestigious institutions. We proudly serve 9 out of the top 10 brokers, 4 out of the top 5 private sector banks, and 3 out of the top 4 exchanges. Our client portfolio extends further, including leading financial institutions and regulatory bodies, reinforcing our reputation as a reliable and forward-thinking partner.
- We have our vibrant offices in the cities of Mumbai, Rajkot and Gandhinagar. In our growing presence we currently have our clients across India, South Africa and USA.
For more information : www.trackwizz.com
Technical Skills
- Advanced skills for drafting, formatting, and version control of documents
- Proficient in spreadsheets for tracking ESOP vesting, cap tables, CSR budgets, and
compliance tracking
- Email Communication: High level of professional email etiquette for liaising with
customers, auditors, and regulators
Key Attributes
- Attention to detail and accuracy
- Ability to handle confidential information with discretion
- Disciplined approach to regulatory and statutory compliance
- Strong organizational and project management skills
- Excellent written and verbal communication skills
- Proactive approach to identifying and resolving compliance issues
- Good interpersonal skills with ability to work effectively across departments