The GBS Administrative Assistant plays a key role in ensuring a well-organized, highly efficient, and positive working environment. Acting as the organizational backbone for the GBS team, this position supports the department on a day-to-day basis and contributes to ongoing process improvement and operational excellence.
Key Responsibilities
- Provide day-to-day administrative support for the GBS team.
- Coordinate calendars, meetings, rooms, visitors, and internal logistics.
- Act as a point of contact for internal stakeholders on administrative topics.
- Support onboarding activities (accesses, documentation, coordination with HR/IT).
- Manage documentation, filing, and internal records.
- Coordinate with internal departments (Finance, HR, Procurement, Facilities).
- Support day-to-day office needs by managing supplies (e.g., coffee machine, shared materials) and ensure the office is properly equipped so the team can work comfortably.
- Support purchase orders, invoices, and follow-ups with finance teams.
- Prepare simple reports, lists, and presentations when required.
- Actively contribute to a well-organized, efficient team environment by identifying and supporting process improvements and best practices.
- Support simple finance tasks (e.g., invoice checks and data entry).
- Vocational training or a degree in Administration/Business, with experience in operations or administrative support in a corporate/international environment.
- Strong organization, coordination and multitasking skills; proactive, service‑oriented, able to prioritize and work independently while collaborating effectively.
- MS Office (Outlook, Excel, Word) is a MUST; SAP is a PLUS.
- Fluent Spanish and English; strong communication with stakeholders
Key Competencies:
- Adaptability and teamwork: thrives in a fast-paced, multicultural environment and collaborates cross-functionally
- Strong organizational and time management skills
- Problem-solving and solution-oriented mindset
Syntegon Telstar S.R.U is a company belonging to the Syntegon Group, which operates worldwide with 7,300 colleagues at 49 locations in over 20 countries.is a company belonging to the Syntegon Group, which operates worldwide.
As a brand specialising in the development of GMP consulting, engineering, construction and integrated process equipment projects, we serve companies linked to the life sciences market (pharmaceutical and biotechnology, healthcare, cosmetics, veterinary and food industries), as well as hospitals, laboratories and research centres. We also offer solutions using vacuum and high vacuum technologies for traditional and high-tech industries in the energy and aerospace sectors, as well as scientific experimentation.
- We kindly ask you to apply in English.
- 4 days at the office are required. (From Monday to Thursday) 1 day per week working remotely.
For Syntegon and its subsidiaries, diversity is a key concern. We explicitly welcome an environment where all employees, regardless of gender, age, origin, religion, sexual orientation, gender identity, or special needs, are treated equally. If this job posting uses only the male form, it is for readability purposes and refers to individuals of all genders.