The PiBnB Logistics Coordinator is responsible for making the physical operations behind PiBnB run smoothly.
This person coordinates the many moving pieces required to get a PiBnB location ready for data collection: bookings, props, transportation, moving services, setup logistics, and ongoing site needs. They also help improve the systems and workflows that allow PiBnB to operate across more locations with less manual coordination.
This is a highly operational role. The ideal person is organized, responsive, comfortable juggling multiple priorities, and good at building relationships with a wide range of people.
Core Responsibilities
Bookings & Site Coordination
- Coordinate PiBnB bookings and scheduling.
- Communicate with hosts or site contacts before, during, and after bookings.
- Confirm access, timing, site requirements, and any special logistics.
- Maintain clear visibility into upcoming bookings and readiness.
Props & Site Readiness
- Coordinate which props and equipment are needed at each location.
- Ensure props are staged, transported, and available before operations begin.
- Track missing, damaged, or misplaced items.
- Coordinate replenishment or replacement as needed.
Transportation & Vans
- Coordinate vans and transportation required for each PiBnB deployment.
- Make sure vehicles are available at the right times and locations.
- Coordinate loading, unloading, and transportation of equipment and props.
Moving & Setup Services
- Coordinate movers or other external service providers when needed.
- Provide clear instructions and expectations to vendors.
- Ensure locations are set up and reset appropriately.
Operational Coordination
- Act as a central point of coordination between operators, PiBnB hosts, vendors, drivers, props teams, and internal stakeholders.
- Identify logistics problems early and resolve them quickly.
- Communicate changes clearly when plans shift.
Workflow Improvement
- Build repeatable processes for recurring PiBnB logistics.
- Identify unnecessary manual work and opportunities to simplify coordination.
- Create checklists, trackers, templates, and other lightweight systems.
- Help PiBnB scale from individually coordinated deployments toward a reliable operating system.
What We're Looking For
The strongest candidates will demonstrate:
- Organization: Can keep many parallel details straight without dropping things.
- Anticipation: Thinks ahead about dependencies and potential failure modes.
- Ownership: Sees something that needs to happen and drives it to completion.
- Prioritization: Can distinguish an urgent blocker from something that can wait.
- Communication: Gives clear, concise updates and knows when to escalate.
- Relationship building: Works effectively with hosts, vendors, operators, and internal teams.
- Adaptability: Stays effective when plans change or unexpected problems arise.
- Process orientation: Doesn't just solve today's problem; looks for ways to make the next occurrence easier.
- Attention to detail: Checks that things are actually ready rather than assuming they are.
- Service mindset: Understands that good logistics makes everyone else's job easier.