Assistant to the CRO

ABOUT THE ROLE

Neural Concept is building the future of AI-powered engineering software. As Assistant to the CRO, you will provide high-level executive support while helping ensure the smooth day-to-day operation of our Munich office.

You will manage the CRO’s schedule, travel, communications, and administrative processes, while also supporting office coordination and events. This is a hands-on role for someone proactive, highly organised, discreet, and comfortable managing multiple priorities in an international scale-up environment.

WHAT YOU WILL DO

• Manage the CRO’s calendar across time zones, prioritise requests, resolve conflicts, and protect focus time.

• Organise domestic and international travel, including itineraries, bookings, and last-minute changes.

• Prepare meeting agendas, briefing notes, follow-ups, and internal communications.

• Coordinate customer meetings, sales events, conferences, leadership meetings, and offsites.

• Process and track invoices, expenses, purchase orders, and vendor requests in collaboration with Finance.

• Support commercial leadership routines, including meetings, business reviews, and action tracking.

• Provide general office support in Munich, including meeting room coordination, office supplies, visitor management, mail, facilities requests, and relationships with office vendors.

• Help organise internal office events and ensure smooth on-the-day execution.

• Proactively identify and resolve administrative, logistical, or office-related issues.

WHO YOU ARE

• 3+ years of experience as an Assistant, Executive Assistant, or Personal Assistant, ideally supporting a senior leader in a technology or scale-up company.

• Experience managing complex calendars, travel, events, invoices, expenses, and vendors.

• Strong organisational and communication skills, with excellent written and spoken English and German mandatory.

• Proficient with tools such as Google Workspace, Slack, and Notion.

• Autonomous, dependable, discreet, and comfortable handling confidential information.

• Able to anticipate needs, manage competing priorities, and work effectively with senior stakeholders, customers, and international teams.

• This is an in-office position (5 days/week)

WHAT YOU GET

• A visible and varied role working closely with the CRO and executive team.

• The opportunity to contribute to the growth of a global Series C company.

• A collaborative, multicultural environment with talented colleagues.

• Competitive compensation and opportunities for professional development.

• The chance to help customers adopt AI-assisted engineering and make innovation faster, smarter, and more sustainable.

WE'RE PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER, AND WE'RE COMMITTED TO BUILDING A DIVERSE AND INCLUSIVE ENVIRONMENT WHERE YOU CAN THRIVE.