Associate, Mascot and Education

LA28 does not provide relocation assistance

LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans, partners and our community.

The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles’ third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presents the unique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles.

Putting on an Olympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place–a team full of perspectives, experiences and expertise. We are guided by the following set of values and behaviors–optimism, integrity, excellence, inclusion, co-creation and boldness–and look forward to hearing about how your past experiences align with them.

Position Summary and Key Responsibilities

The  Associate  supports the day-to-day planning, coordination, and operational delivery of LA28’s Mascot and Education Programs, with potential support across OFX initiatives. This role plays a critical part in ensuring programs are well-organized, data-driven, and executed efficiently through strong project coordination, timeline management, reporting, and cross-functional collaboration.

Role reports into Director - Brand Strategy, Mascot & Education.

Key Responsibilities

Project Management & Operational Planning

• Manage   the  build  and  continuous optimiz ation  of project management plans , integrated timelines, and Gantt charts under the direction of Mascot and Education Program Leadership

• Drive project  activities , timelines, milestones, and work plans across multiple program areas

• Manage and c onsolidate   vendor-provided schedules and timelines into integrated internal program timelines and translate external milestones into clear internal work plans

• Monitor  vendor timelines to  identify  risks, misalignment, or feasibility concerns, and flag recommended adjustments  to ensure key milestones are achieved

• Organize and synthesize data  from multiple sources  to support planning, execution, and leadership decision-making

Operational Tracking & Reporting

• D esign and  m aintain   project  trackers , planning documents,  and shared documentation systems

• Prepare weekly and ad-hoc status reports for leadership  that clearly communicate progress, risks, upcoming milestones, and key decisions -  ensuring clarity, accuracy, and consistency

• Track changes to project schedules  and  vendor timelines and internal schedules , ensuring impacts are documented properly

• Maintain version control and documentation for timeline updates, approvals, and any other documents as needed

Cross-Functional Coordination

• Own  communication  and information sharing across internal teams,  vendors , and other  key stakeholders

• S chedule and support project meetings, including  note-taking , action-item tracking, and follow-up

• Design   and manage  document  sharing  processes  across working groups

• Build strong working relationships with stakeholders to ensure alignment and  timely  information sharing

• Escalate timeline concerns, dependencies, and unresolved issues to team leadership as needed

Games-Time Support

• Support program  administration  and  operations  during large-scale activations and during Games-time execution

• P rovide operational support on-site as needed to help ensure successful execution of programs and events

Background and Requirements

• Strong organizational skills with exceptional attention to detail and accuracy

• Ability to manage multiple tasks and priorities in a fast-changing environment

• Proven ability to  maintain  consistent reporting and documentation standards

• Strong written and verbal communication skills; ability to clearly convey status updates and recommendations  and  write  decks

• Ability to read, interpret, and synthesize information from multiple sources

• Experience building and managing project schedules, workback plans, timelines / Gantt  charts , and PPT decks

• Experience coordinating multiple stakeholders and tracking deliverables across complex projects

• Strong collaboration skills and comfort working with multiple stakeholders

• Solid project coordination or project management experience

• Proactive problem-solver with ability to  anticipate  issues before they arise

• Positive, can-do attitude and a willingness to jump in  where needed

• P roficiency  in software such as  Microsoft Office  Suite,  Slack,  Smartsheet , Monday.com, Asana,  Airtable , or other similar project management tools

• Bachelor’s degree or equivalent relevant work experience

Physical Requirements and Working Conditions

• The position is located in Los Angeles with in-person attendance required

• The LA28 office is an open floorplan working environment, employees must be able to work efficiently in an open cubicle environment

• Hours of work may vary, including evenings, weekends, and holidays, especially during peak event periods

• Perform other duties as required; the role will evolve over time and may include operational responsibilities during the Olympic and Paralympic Games.

Expectations

• Previous  experience  building  & t racking  schedules, deliverables,  deck building,  and operational reporting

• Minimum  3+ years  relevant work experience in  account management, project coordination, agency operations, or program management preferred

• Experience using Microsoft Word, Outlook, Excel,  Powerpoint  and SharePoint

• Experience with Smartsheet or similar project management / tracking tools

The annual base salary range for this position is $70,500 - $82,000.00 . The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law.

LA28 does not provide relocation assistance.

LA28 is committed to fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. LA28 will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all applicable laws. We strive to build a team that is inclusive and encourage qualified candidates of all backgrounds, perspectives, and identities to apply. We assess applications based on relevant skills, education, and experience a candidate can add to our team.