Billing & Settlement Specialist

Responsibilities

1. Invoice & Payment Settlement

• Perform three-way matching by reconciling vendor invoices with purchase orders and receiving documentation to ensure payment accuracy.

• Execute payment runs using ACH, wire transfers, and checks in accordance with company policies and payment schedules.

• Apply payments and credit notes accurately to open invoices within the accounting system.

• Manage intercompany settlements, including processing internal EDI accounts payable transactions to ensure timely and accurate internal billing and payments.

2. Reconciliation & Auditing

• Conduct vendor statement reconciliations to identify missing invoices, duplicate billings, or overpayments.

• Investigate and resolve exceptions and out-of-balance items, including pricing discrepancies, quantity variances, and unmatched transactions.

• Coordinate with internal stakeholders and external vendors to resolve discrepancies in a timely manner.

Qualifications

Education: Bachelor’s or Associate’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent practical experience.
ERP Systems: Hands-on experience using ERP systems such as SAP, Oracle, NetSuite, or Microsoft Dynamics for invoice processing, payments, and reconciliation.
Microsoft Excel: Advanced proficiency in Excel, including PivotTables and lookup functions (e.g., VLOOKUP/XLOOKUP), with the ability to analyze and reconcile large data sets accurately.

Benefits (Full-Time ONLY)

• Health, Dental, and Vision PPO Insurance

• Life, STD, LTD Insurance

• 401(K) Plan

• 14 Paid Holidays

• Paid Time Off (Starting 12 days/year)

• Additional Paid time off (Bereavement, Wedding, Birth of a Child, etc.)

• Years of Service Awards

• Education program (Based on Eligibility)