What will you do...
Operations Specialist supports planning, coordinating, and executing internal and external events while supporting and improving day-to-day business operations, ensuring efficiency, seamless execution, and alignment with organizational objectives. This role requires a highly organized and detail-oriented professional with strong project management, operational coordination, and event execution skills.
Job Duties:
- Coordinate office operations and administrative activities to support efficient day-to-day business operations.
- Plan, coordinate, and execute corporate events, conferences, workshops, town halls, product launches, team-building activities, and other company-sponsored events.
- Manage the end-to-end event lifecycle, including planning, budgeting, execution, and post-event evaluation.
- Provide administrative support, including preparing reports, presentations, and other business documentation as required.
- Liaise with internal stakeholders to understand event objectives and ensure successful delivery.
- Manage office supplies, equipment, and procurement activities, always ensuring adequate inventory levels.
- Research, identify, and secure suitable venues based on event requirements and budget.
- Coordinate office activities, meetings, and travel arrangements while ensuring compliance with company policies.
- Coordinate event logistics, including catering, transportation, accommodation, registration, audiovisual equipment, branding, and event materials.
- Support projects by tracking timelines, milestones, deliverables, and operational requirements.
- Develop detailed event timelines, project plans, and event schedules.
- Coordinate office repairs, maintenance activities, and workspace improvements as needed.
- Manage relationships with vendors, suppliers, venues, and service providers to ensure quality service delivery.
- Obtain competitive quotations, negotiate contracts, and monitor vendor performance for both operational and event-related needs.
- Monitor event budgets, track expenditures, and ensure cost-effective use of resources.
- Monitor office expenditures, support budget planning activities, and manage procurement processes.
What you bring...
- Bachelor’s degree in Business Administration, Management, Event Management, Hospitality Management, Marketing, Communications, or a related field preferred.
- Minimum of 5 years of experience in operations management, events management, project coordination, administrative support, or a related role.
- Proven experience planning and managing corporate events, conferences, meetings, and stakeholder engagements.
- Strong organizational, project management, and multitasking skills with excellent attention to detail.
- Excellent communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels.
- Experience managing vendors, service providers, contracts, and supplier relationships.
- Knowledge of budgeting, expense tracking, procurement processes, and resource management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related business or event management tools.
- Strong problem-solving skills with the ability to work effectively under pressure in a fast-paced environment.
- Ability to prioritize competing demands, manage multiple projects simultaneously, and maintain a high standard of execution.
Who we are…
At Cavista Technologies, we are redefining what it means to be a technology partner. We collaborate with organizations around the world to deliver custom-built software solutions that drive innovation, performance, and long-term value. Our team is diverse, passionate, and united by a shared mission to create technology that powers possibility. Our people are our greatest asset, and together we deliver results that matter.
What you will experience…
- A fast-paced, collaborative, and purpose-driven team environment that empowers you to thrive and grow.
- Opportunities to shape the voice of a global tech brand while working alongside innovative leaders.
- Professional development and leadership support to sharpen your expertise.
- Competitive compensation and a full suite of benefits, including health and wellness programs, and generous paid time off (vacation days, holidays, and birthday leave).
- A culture that values transparency, creativity, and continuous learning.