Key responsibilities
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Support payroll processing across assigned countries, entities, and payroll cycles in line with agreed calendars and deadlines.
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Collect payroll inputs from the HRIS and business teams, including new hires, leavers, salary changes, variable payments, benefits, deductions, leave, and other employee changes.
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Extract, clean, validate, and format employee and payroll data from multiple sources into templates required by ADP Celergo and other payroll providers.
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Upload or submit accurate payroll input files and complete pre-processing checks before payroll cut-off dates.
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Review payroll outputs against source data, prior periods, and agreed control totals; investigate discrepancies and escalate material issues promptly.
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Support off-cycle payments, corrections, and retroactive adjustments under the direction of the Global Payroll Manager.
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Use Excel to organize and analyze large data sets, including lookups, formulas, pivot tables, and data validation tools.
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Respond to routine payroll queries clearly and professionally, referring complex, sensitive, or technical matters to the Global Payroll Manager.
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Build effective working relationships across countries, cultures, and time zones.
Essential
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1+ (Junior Level) years of experience with Payroll processes.
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C1+ Level of English. Clear written and spoken English, with the ability to work effectively with international colleagues and providers.
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Practical payroll processing or payroll administration experience, with a sound understanding of payroll inputs, outputs, deadlines, and reconciliations.
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Strong Excel and data manipulation skills, including the ability to extract, clean, compare, validate, and format data from multiple sources.
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High level of accuracy, numeracy, and attention to detail when working with sensitive, high-volume data.
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Ability to learn new payroll and HR systems quickly and follow structured processes and controls.
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Strong organizational skills and the ability to manage competing priorities within fixed deadlines.
Desirable
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Experience in a multinational, shared services, or multi-entity environment.
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Experience using ADP Celergo, another ADP payroll product, HiBob or a comparable HR/payroll platform.
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Experience working with outsourced payroll providers or preparing payroll input files for third-party processing.
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Exposure to payroll-to-finance reconciliations, journals, funding reports, or payroll implementation projects.
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A relevant technical, professional, or university qualification in payroll, accounting, finance, business administration, or human resources
This role is with KLG, a global leader in international education. KLG is now owned by Inspirit Capital and continues to deliver world-class educational experiences through its international network of schools and university partners.
Kaplan Languages Group (KLG) is a world-class language education platform operating over 20 schools across 8 countries. We deliver premium academic, professional, and language travel programmes to students from over 140 countries. At KLG, we combine education with financial excellence to support our international growth.