Public Involvement Specialist

• Design & Visual Communications: Develop and format public-facing materials including presentations, handouts, fact sheets, and other communication pieces. Create simple graphics and layouts that are clean, professional, and visually consistent. Ensure quality control across all materials, maintaining strong attention to detail, formatting accuracy, and brand alignment. Collaborate with marketing team members and external partners to enhance visual outputs. • Organization & Task Management: Manage multiple tasks, deadlines, and deliverables across projects with a high degree of organization and follow-through. Maintain organized records of outreach materials, engagement activities, and project documentation. Track action items and ensure timely completion of assigned responsibilities. • Project & Team Support: Develop working knowledge of assigned projects to support Project Managers and client teams. Assist with preparation of project-related materials and internal/external communications. Collaborate effectively with cross-functional teams, including marketing and technical staff. • Event Coordination & Execution: Coordinate and manage logistics for public involvement events, including scheduling, vendors, materials, and on-site execution. Ensure events run smoothly by proactively managing details, timelines, and deliverables before, during, and after events. Support high-visibility events (e.g., open houses, stakeholder sessions, ribbon-cuttings) by ensuring all materials and logistics are organized and executed effectively. Coordinate and manage livestreaming of meetings and events, ensuring proper setup, functionality, and a seamless experience for remote participants.
• Bachelor’s degree in Communications, Journalism, Media Design, Marketing, Public Relations, or a related field. • 5+ years of experience in communications, marketing, public involvement support, or a related role, with demonstrated responsibility for coordinating projects and delivering high-quality outputs. • Highly detail-oriented with strong organizational and task management skills; able to manage multiple priorities and deliverables with accuracy and consistency. • Proven experience coordinating events, projects, or initiatives with multiple moving parts and tight deadlines. • Demonstrated ability to create polished visual materials with a strong eye for layout, formatting, and design consistency. • Proficiency in Microsoft Office (especially PowerPoint) with the ability to produce professional-quality presentations and documents. • Experience with graphic design tools, including Adobe Creative Suite (InDesign, Illustrator, Photoshop); experience with tools such as Canva or similar platforms is also beneficial. • Strong written communication skills with the ability to translate technical information into clear, user-friendly materials. • Ability to work independently and collaboratively in a team environment. • Familiarity with public agency processes (e.g., INDOT or similar) is a plus. • Valid driver’s license and willingness to travel periodically.
• Health & Wellness (medical, dental, vision, disability, and basic life insurance w/ option for additional voluntary life insurance) • Work/Life Balance (vacation, holidays, sick leave, maternity/paternity leave, flexible scheduling & telecommuting opportunities) • Wealth-Building (401k w/ company match, student loan repayment benefit, ESOP, competitive compensation package) • Professional Benefits (professional membership dues, career & educational development)